Six Reasons to Swap Your Office Shredder for Professional Shredding Services

January 31, 2024

by The Shred Truck

Man in office looking at computer upset with document shredding paper around him

Office shredders have long been a mainstay in businesses, serving as a quick-fix solution to discard sensitive documents and safeguard valuable information. Yet, with technological advancements and the changing dynamics of business, the conventional office shredder might not be the optimal tool anymore. Here are six reasons for re-evaluating the office shredder and embracing the advantages of professional shredding services.

1. Time-Consuming Process

Shredding documents often takes a lot of time. You have to feed the machine with papers, take out staples or paper clips, empty the trash bin, and keep up with regular maintenance. This time could be better spent on more important tasks that help the company grow. Professional shredding services, particularly those offering mobile shredding options, can significantly reduce this burden. Mobile shredding services come directly to your location to securely destroy documents, saving your employees valuable time and effort. This allows workers to concentrate on their main jobs, enhancing company productivity.

2. Limited Security

While office shredders tear up physical papers, they don’t promise total safety. The pieces can sometimes be put back together, which could risk leaking sensitive information. Also, office shredders often don’t have safe ways to throw out shredded papers, leaving them open to theft. In contrast, professional shredding services offer better safety, using cutting methods that make papers impossible to put back together. They also provide safe ways to throw out shredded papers and a certificate of destruction for peace of mind.

3. Compliance with Regulations

Different industries have different rules about how to get rid of sensitive papers. Not following these rules can lead to big fines and harm to the company’s good name. Using an office shredder may not meet these rule requirements, putting the company in danger. Professional shredding services, however, make sure to follow these rules. They give certificates of destruction, which prove that papers have been safely destroyed following rule standards. This helps businesses avoid legal problems and shows their dedication to protecting customer and worker privacy.

Many industries, like healthcare and finance, have strict rules for getting rid of papers. For example, the Health Insurance Portability and Accountability Act (HIPAA) and the Gramm-Leach-Bliley Act (GLBA) in the U.S. require certain ways of destroying documents to protect patient and client privacy. Professional shredding services know these requirements and can provide solutions that follow the rules.

4. High Maintenance and Operational Costs

Keeping an office shredder isn’t cheap. It includes costs for repairs, replacement parts, and electricity use. Also, if the shredder breaks down, it can cause delays and disrupt the workflow. On the other hand, hiring shredding services is a cost-effective solution. It gets rid of the need for upkeep and cuts down running expenses. Plus, it offers predictable monthly costs, which makes budgeting easier.

5. Impact on the Environment

Office shredders add to environmental waste by creating paper particles that can’t be recycled. Most shredded paper from office shredders ends up in landfills, adding to environmental pollution. On the other hand, professional shredding companies often have green policies. They make sure that shredded paper is recycled, reducing the company’s carbon footprint and supporting efforts to be more sustainable.

6. Limited Capacity and Efficiency

Office shredders typically have a limited capacity and can only handle a small volume of paper at a time. This means that large shredding tasks can take an inordinate amount of time to complete. Moreover, frequent use of an office shredder can lead to wear and tear, resulting in reduced efficiency over time. Professional shredding services, both mobile and off-site, are designed to handle large volumes of paper efficiently. These services use industrial-grade equipment that can shred thousands of documents in the time it would take an office shredder to handle a few hundred. By outsourcing your shredding needs, you can ensure that even large-scale document disposal tasks are handled quickly and efficiently, saving your business valuable time.

In a nutshell, office shredders may not be as efficient as they seem. They eat up a lot of time, compromise security, add to your expenses, harm the environment, and might even fall short of legal requirements. On the other hand, professional shredding services offer a host of benefits – they’re quicker, more secure, cost-effective, eco-friendly, and compliant with privacy laws. So, ditching your office shredder isn’t merely about discarding old tools; it is a wise decision that can boost your business in the long term.

The Shred Truck: Your Trusted Partner in NAID AAA Certified Shredding Services

As businesses become more conscious of information security, the need for professional document destruction services is evident. At The Shred Truck, we offer a comprehensive range of shredding services that are secure, convenient, and environmentally friendly.

What sets us apart is our dedication to security and compliance. We are a NAID AAA Certified Shredding Company, ensuring we are compliant with privacy laws such as HIPAA, FACTA, and the Gramm-Leach-Bliley Act.  Moreover, we operate in various locations across Missouri, including Cape Girardeau, Columbia, Farmington, Jefferson City, O’Fallon, and Rolla, making us a trusted local choice.

So, if your business is seeking a reliable, secure, and compliant shredding service, look no further than The Shred Truck. Reach out to us today to request a quote or learn more about our services. Let us help you keep your business secure!

Call The Shred Truck™ for Shredding Today or Tomorrow at 314-729-9200

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